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EC Meeting Minutes

ISKCON Houston, July 8 – 10, 2002

Hare Krishna 
Hare Krishna 
Krishna Krishna 
Hare Hare 
Hare Rama 
Hare Rama 
Rama Rama 
Hare Hare

Attended by Giridhari Swami, Chairman, Bhakti Caitanya Swami, Gopal Krsna Goswami, Bir Krishna Goswami, Praghosa Prabhu. Kalakantha das, Secretary.


Follow up from 2002 GBC meeting

Strategic Planning: The EC commends Anuttama Prabhu and the devotees involved with the "Educate, Train and Care for Devotees" Strategic Planning committee, one of six established at last year’s strategic planning exercise. The EC recognizes that this group has moved forward because the leaders took the initiative to add people who were interested and willing to work while dropping others. The EC encourages other chairmen to follow their example and to use creative ways to find out interested devotees from all quarters in their committee’s subject.

To show the EC’s emphasis on this matter, the GBC Chairman will personally follow up with the chairmen of these committees.

The EC also acknowledges the work Gopal Bhatta Prabhu is doing in strategic planning. The EC asks Gopal Bhatta Prabhu to consider sharing his committee’s feedback with Pragosh Prabhu, who is responsible for presenting to the GBC ideas for "A Global Vision of ISKCON" at Mayapur, 2003.

The Committee chairmen are encouraged to invite experts in their areas to attend the GBC meeting in 2003 and help present their conclusions to the GBC body.

Regarding the ‘Countering Threats’ committee, the EC suggests that the chairman add to his list of suggestions that there be continental representatives who can be contacted to access the information he mentions.

Mediation: The EC thanks Arnold Zack and Braja Bihari Prabhu and encourages ISKCON RGBs to continue working to establish mediation/ombuds systems on each continent.

Sastric Advisory Committee: The EC requests Purnachandra Prabhu and the SAC to give a timeline for completing their analysis and comments on the "Prominent Link" by August 10. The SAC is also requested to contact Hrdayananda Maharaja to keep abreast of his work on the same topic.

Financial Accountability: The EC recognizes the need for sharpening the GBC resolution concerning financial accountability and thanks Jayadwaita Swami for his written suggestions, which will be reviewed by the GBC body next year.

India RGB: The EC approves the draft plan for creation of an interim Indian RGB under GBC Resolution 2002/404 as proposed by the ICC in their April meeting. The interim RGB so created may proceed to select Zonal Secretaries for India as per GBC Resolution 2002/602, with the reminder that the Zonal Secretaries they select are not members of the GBC and that their appointment of these non-GBC Zonal Secretaries is part of a two-year trial to be reviewed at the GBC Meeting of 2004. This interim RGB shall also come up with a proposal for a permanent Indian RGB structure.

Property Manual: The EC asks Bhaktarupa Prabhu to send copies of the Property Manual to Gopal Krsna Maharaja and Bir Krsna Maharaja. They will try to get it reviewed by lawyers in India and US respectively. Praghosa Prabhu will remind them to do so on behalf of the EC.

Child Protection Office: The EC asks all GBC members to pay their pledges to the Child Protection Office for this year and encourages members to pay more, if possible, as there appears to be a shortfall.

BBT/GBC Committee: The EC requests Badrinarayan Prabhu, Sivarama Swami, Prabhavishnu Swami, Bhakti Caitanya Swami, Giridhari Swami and Praghosa Prabhu to serve on the BBT/GBC Communications Committee at Mayapur 2003.

New Business

Srila Prabhupada Festival in Vrindavan: The EC thanks the Vrindavan devotees for organizing a special 25th anniversary festival for Srila Prabhupada’s disappearance day at Krsna Balarama mandir. The EC encourages all followers of Srila Prabhupada to attend this festival.

ICC/Women’s Ministry: The EC requests Mother Sudharma to give a timeline for when they will respond to the ICC’s written concerns regarding the GBC Women’s Ministry.

GBC Budget: The EC acknowledges and appreciates Tirtharaja Prabhu’s service of taking care of the ISKCON temple assessments. For continuity, the EC asks that he plan to stay through the end of the GBC meetings in Mayapur to attend to the adoption of the GBC budget.

GBC Database: The EC approves Bhaktarupa Prabhu’s 2002 budget for the GBC database project and directs the treasurer to pay it incrementally. The EC encourages all ISKCON centers to update their reports by January, 2003 and to write for passwords or other information to Bhaktarupa.ACBSP@pamho.net.

Wiesbaden: The EC requests that the North European BBT help in any way possible with the situation in Wiesbaden. The EC expresses its sympathy for the devotees holding the legal responsibility for the property and encourages Ravindra Swarupa Prabhu to bring it to a prompt resolution. The EC also notes that, for future policy, those who initiate projects in ISKCON should hold legal responsibility for them.

Bangalore: The EC thanks Sarvaisvarya Prabhu for his efforts to keep the estranged president of ISKCON Bangalore from taking the temple from ISKCON. The EC directs Jayapataka Swami to spend three full months preaching in Bangalore before March 1, 2002.

South India Initiations: The EC is very concerned about initiations recently performed by an ISKCON guru in South India which were apparently in violation of ISKCON law. To maintain integrity in Srila Prabhupada’s movement, initiations may be conducted only when the guru and the disciple have properly established their relationship and received approval from the local temple president. The EC is further investigating the case.

Switzerland: The EC, with approval of Madhusevita Prabhu and some local devotees, appoints Praghosa Prabhu as interim co-GBC for Switzerland through Mayapur 2003.

Bhubhanesvara: The EC is concerned about the situation in Bhubhanesvara concerning ISKCON/BBT relationships and asks Bhaktiswarupa Damodara Swami, Gopal Krsna Goswami and Naresvara Prabhu to report back to the Chairman after their visit in September.

2004 GBC Meeting Schedule: The EC directs Bir Krsna Goswami to begin planning a revised schedule for the 2004 Mayapur festival in such a way that the GBC meetings will end no more than three days before Gaura Purnima 2004.

GBC Secretariat: Radha Krsna Prabhu informed the EC that Mother Divyambara is resigning from the GBC Secretariat after the 2003 GBC meetings. While discussing candidates to replace her, the EC realized there is no detailed job description of the GBC Secretariat in the GBC resolutions. They drafted the following for consideration by the present Secretariat and the GBC body and invite feedback:

1. The GBC Secretariat provides administrative support for the GBC Executive Committee, which changes annually. The Secretariat has a functionary role, not an executive role, and is responsible for:

- Systematically following up on GBC resolutions

- Engaging the EC members in priority tasks

- Seeing that the ISKCON database is current

- Assisting the EC, especially the Chairman, as needed

- Organizing the GBC’s annual general meeting

- Attending meetings of the Executive Committee

- Organizing and maintaining a GBC web page

2. The Secretariat staff may change according to who is available to serve, but it should always include an Executive Secretary who:

- Is available by phone during business hours and can make calls at the EC’s discretion;

- Oversees all the functions of the Secretariat;

- Can attend the Annual General Meeting;

- Is loyal, responsible, and confidential.

3. The Secretariat should always include one member whose main residence is in Mayapur and is responsible to:

- coordinate with the Mayapur administration to see the GBC’s needs are served at the Annual General Meeting;

- maintains corporate records and archives;

- (if this person is not the Executive Secretary) assists the Executive Secretary as needed.

2003 GBC Meeting:

Schedule: The 2003 GBC meetings will begin February 20 and conclude March 1. Seminars and Navadvipa Parikrama will be held until Gaura Purnima on March 17.

GBC Meeting Room: The EC authorizes the Chairman to decide on renovations to the GBC meeting room based on budget information come from the treasurer.

RGB meetings in Mayapur: The EC encourages Regional Governing Bodies to plan their meetings in Mayapur either before or after the GBC meetings. The overlapping memberships on the various committees make it impractical to schedule these meetings as part of the regular GBC meeting.

© CHAKRA 9 September 2002

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